Fiscal Electronic Archiving
 
The final step of procurement is the legal archiving of the invoice. Often, invoices are generated in PDF and stored electronically (both on the supplier side and on the purchasing side). But if the transaction was done entirely electronically, there is another solution:

Archiving the "electronic transaction"

In other words, it's the electronic document, or the communication, in its native form which is archived. Furthermore, the document is archived centrally for both the supplier and the buyer. To achieve this, Quadrem has received several authorizations from European countries to ensure legal compliance across those countries.

The advantages of such a solution are:

• Unification and control process of invoices
• Reduction in the cost of processing invoices
• Acceleration of the payment cycle.

Legal Archiving

The Quadrem solution balances the needs of business and tax regulations. It is part of:

• The Directive 1999/93/EC determining the Community framework for electronic signatures.
• The Directive 2001/115/EC and Decrees of 7 and 18 July 2003 and the BOI, 7 August 2003 (3CA No. 136), aimed at harmonizing the rules on electronic invoice in Europe.

Quadrem's solution meets the requirements of individual member countries on electronic signature through the following processes:

• Advanced electronic signature generated by Quadrem,
• Electronic signatures qualified by a third party, if required by the member country.

The electronic invoice proposed by Quadrem respects:

• The integrity and authenticity of the origin of the invoice secured by an electronic signature
• The legibility of the bill
• Bilateral archiving (customer / supplier), restitution, and online signature verification and certificates